ProjectManager Review: Features, Pricing, Pros, Cons and Verdict

ProjectManager review: the short answer

ProjectManager is a cloud-based project and portfolio management tool that brings Gantt charts, kanban boards, resource management, time tracking, budget tracking and risk tracking into one workspace. It is a strong fit for project management offices (PMOs) and organisations running many projects at once, especially those that need single sign-on, audit logs and integrations with Microsoft or ERP systems. The main catch is pricing. According to the vendor's published pricing, there is only one plan, Enterprise, and it is contact-sales only with no listed price. No free trial length appears in the pricing information either.

Here is the quick summary:

• What it does: planning, scheduling, resourcing, time, budget, risk and portfolio oversight in one tool.
• Price: Enterprise plan only, contact sales. No published price, billing period or per-seat rate.
• Free trial: no trial length published in the vendor's pricing information.
• Best fit: PMOs and multi-project teams that need governance features such as SSO, MFA and audit logs.
• Verdict preview: a deep, well-integrated feature set, but you will need a sales conversation before you know what it costs.

What ProjectManager is

ProjectManager is a web-based tool for planning, tracking and reporting on projects and portfolios. The idea is simple. Instead of keeping schedules in one app, timesheets in another and budgets in a spreadsheet, teams manage all of it in a single shared workspace.

The tool gives you several ways to look at the same work. Gantt charts suit teams that plan around timelines and dependencies. Kanban boards suit teams that move work through stages. Task management views help individuals see exactly what is on their plate. Because these views sit on top of the same data, a project manager and a team member can each work in the view that suits them without duplicating effort.

ProjectManager also offers a mobile app, which matters for teams that spend time away from their desks, such as field staff, site teams or consultants travelling between clients. According to the product's documentation, it also includes a ChatGPT integration and workflow automation. Automation can cut down on repetitive admin, such as moving tasks along or triggering routine updates, though the exact automation rules available are worth confirming during a demo.

Pricing breakdown

This is the section most readers come for, and it is also where ProjectManager gives the least detail.

Based on the vendor's published pricing, one plan is listed:

Plan	Price	Billing period	Per seat	Free trial
Enterprise	Contact sales	Not published	Not published	Not published

There is no public price, no stated billing period and no published per-seat basis. The pricing information also lists no free trial length. In practice, that means you cannot estimate your total cost from the website alone.

That is not unusual for enterprise software, but it does shift work onto the buyer. Before you sign anything, ask the sales team for written answers to these questions:

• Seat minimums: is there a minimum number of users, and what happens if your team shrinks?
• Billing terms: monthly or annual, and is payment taken upfront?
• Renewals: does the contract auto-renew, and how much notice do you need to cancel?
• Price increases: is your rate locked for the term, and what is the cap on renewal increases?
• Refunds: what is the refund policy if the tool does not work out?
• Trial or pilot: can you run a trial or paid pilot before committing, and on what terms?
• What is included: are all features and integrations covered, or are some add-ons?

Getting these answers in writing protects you from surprises later and gives you a clean figure to compare against other tools. You can check the vendor's current pricing page here: ProjectManager pricing.

Key features

ProjectManager's feature list is broad. Here is how it groups together, according to the product's documentation.

Planning

• Gantt charts for timeline-based scheduling
• Kanban boards for stage-based workflows
• Task management for day-to-day assignments
• Project templates to start new projects faster and keep them consistent

Resources and money

• Resource management to see who is working on what
• Time tracking to record hours against tasks and projects
• Budget tracking to monitor spend against plan

Oversight

• Portfolio management to view many projects side by side
• Reporting to share progress with stakeholders
• Risk management with a RAID log (risks, assumptions, issues and dependencies)

Files and teamwork

• File storage so project documents live alongside the work
• Version control to keep track of document changes
• Collaboration features for team communication within projects

Security and admin

• Custom roles and permissions to control who sees and edits what
• SSO and SAML for centralised sign-in
• Multi-factor authentication for stronger account security
• Audit logs to record who changed what

The combination of portfolio management, a RAID log and audit logs is what separates ProjectManager from lighter task apps. These are governance features. They matter most when leadership needs a reliable view across many projects, or when IT and compliance teams need control over access and a record of activity.

Integrations

ProjectManager lists a wide range of integrations, which is useful if you want it to fit into an existing stack rather than replace it.

• Microsoft: Microsoft Project, Excel, Teams and Power BI
• Google and chat: Google Drive, Google Calendar and Slack
• Development tools: Jira, Azure DevOps and Trello
• Business systems: Salesforce, QuickBooks Online and Acumatica
• Custom connections: Zapier and an API

Two things stand out. First, the Microsoft coverage is strong, which helps organisations already standardised on Microsoft tools. Second, the inclusion of accounting and ERP systems such as QuickBooks Online and Acumatica is less common among project tools and is relevant for teams that need project data to connect with finance. For anything not on the list, Zapier and the API give you room to build your own connections. As with features, confirm during the sales process that the specific integrations you need are included in your contract.

Pros

• Broad, all-in-one feature set: scheduling, resources, time, budget and risk tracking live in one tool, reducing the need for separate apps.
• Enterprise-grade security: SSO/SAML, multi-factor authentication, audit logs and custom roles meet common IT requirements.
• Wide integration list: covers Microsoft, Google, Slack, developer tools, CRM, accounting and ERP, plus Zapier and an API.
• Built for PMO oversight: portfolio management and a RAID log support cross-project governance.
• Flexible views: Gantt, kanban and task views let different team members work their own way.

Cons

• No public pricing: you cannot budget without a sales call, which slows down early research.
• No published free trial length: the pricing information does not show a trial you can count on before committing.
• May be more than you need: small teams or simple workflows may pay for depth they never use.
• Hard to compare: without a listed price, weighing ProjectManager against tools with transparent pricing takes extra effort.

Who it is for (and who should skip it)

ProjectManager is a good fit for:

• PMOs and multi-project teams that need portfolio views, resource planning and structured risk tracking.
• Organisations that require SSO, MFA, audit logs and custom permissions as a condition of buying software.
• Teams that rely on Microsoft tools, or that need project work to connect with ERP or accounting systems such as Acumatica or QuickBooks Online.

You should probably skip it if you are:

• A freelancer or small team that wants a low, published monthly price.
• A buyer who must self-serve a trial without talking to sales.
• A team with simple task lists that does not need budgeting, resource management or risk logs.

Alternatives to consider

ProjectManager's own integration list points to several tools worth comparing:

• Microsoft Project: worth a look if your organisation is already deep in the Microsoft ecosystem. It also integrates with ProjectManager, so the two are not mutually exclusive.
• Jira or Azure DevOps: better suited to software development teams working in sprints and backlogs. Both integrate with ProjectManager, so some organisations may use one for engineering and ProjectManager for portfolio oversight.
• Trello: a lighter kanban option for teams with simpler workflows that do not need resource, budget or risk tracking.

Pricing for these alternatives is not covered in the data this review is based on, so check each vendor's own pricing page before comparing costs.

Verdict

ProjectManager is a strong choice for structured, multi-project organisations that need governance, portfolio visibility and broad integrations. Its feature set covers the full project lifecycle, and its security features meet typical enterprise requirements.

It is not ideal for small teams, or for anyone who needs transparent pricing upfront. With only a contact-sales Enterprise plan and no published trial length, you will have to invest time in a sales process before you know the cost.

Recommendation: if you run a PMO or manage a portfolio of projects, put ProjectManager on your shortlist. Book a demo, then get pricing, seat minimums, renewal terms and refund policy in writing before you commit. If you are a small team looking for something quick and affordable, start with a lighter tool instead.

Data last checked: 2026-11-05